Effective Date: January 8, 2026

Shivansh Medical Billing, LLC (“Shivansh Medical Billing,” “we,” “our,” or “us”) is committed to protecting the privacy and security of personal and medical information. This Privacy Policy explains how we collect, use, protect, and disclose information when you use our website or engage our medical billing and coding services.

1. Who We Are

Shivansh Medical Billing, LLC is a medical billing and coding services provider headquartered in Suwanee, Georgia, serving physicians and healthcare providers across the United States.

2. Information We Collect

We may collect the following types of information:

a. Business & Contact Information

• Practice name, address, phone number, and email

• Provider names and credentials

• Authorized contact details

b. Patient & Health Information (PHI)

When providing services, we may access or process Protected Health Information (PHI) as defined under HIPAA, including:

• Patient demographics

• Insurance information

• Diagnosis and procedure codes

• Billing and claims data

c. Website Information

• IP address

• Browser type

• Pages visited

• Contact form submissions

3. How We Use Information

We use information to:

• Provide medical billing and coding services

• Submit insurance claims and follow up on reimbursements

• Communicate with providers and authorized staff

• Maintain compliance with legal and regulatory requirements

• Improve our services and website performance

4. HIPAA Compliance

Shivansh Medical Billing, LLC operates as a Business Associate under the Health Insurance Portability and Accountability Act (HIPAA).
We implement administrative, technical, and physical safeguards to protect PHI and will sign a Business Associate Agreement (BAA) with our clients when required.

5. Information Sharing & Disclosure

We do not sell or rent personal or medical information. We may share information only:

• With insurance carriers for claims processing

• With authorized clearinghouses and vendors bound by confidentiality agreements

• As required by law or regulatory authorities

6. Data Security

We use industry-standard security measures, including:

• Secure systems and access controls

• Encryption where appropriate

• Limited access to authorized personnel only

7. Data Retention

Information is retained only as long as necessary to fulfill service obligations, comply with legal requirements, and meet record-keeping standards.

8. Your Rights

Clients may:

• Request access to their information

• Request corrections to inaccurate data

• Request termination of services and data handling, subject to legal obligations

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices.

10. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us

Shivansh Medical Billing, LLC
Suwanee, GA, USA